Private notes

Updated 2 weeks ago by Andrew White

Whether passing a project from team to team, or adding context to a request, sometimes you need to leave notes for your team in private.

Spoke is excited to offer private notes to users on our standard and plus plans! Communicate privately with members of your team, and send updates to the requester when you're ready.

Who can see private notes?

  • Members of the team assigned to the request
  • People @ mentioned in a private note will be able to see the note where they are mentioned, but will not be able to privately reply or see other private notes.
  • Administrators will need to join a team to view private notes
If you need approval from a manager on another team, @mention them in a private note. They will be able to see the the private note where they're mentioned, and reply publicly.

Who can leave private notes?

  • Members of the team assigned to the request

Using Private Notes

First, insure the request is assigned to a team. Requests not assigned to a team won't show the option to leave private notes.

To begin, click the eye in the right of the bottom reply bar.

You'll see the reply bar change to match the color of your team icon. Now you can leave a private note.

This note is visible to any member of the HR team.

Notice the different color of the private notes. When replying to the requester, the message will send with a light blue background.

Can other teams see my notes?

Other teams cannot see your private notes. If a request is transferred to a new team, the new team will not be able to see any existing notes, unless they have been @mentioned.

Administrators can only see private notes if they are a member of the team that made the private note.


How did we do?