Privacy best practices

Updated 10 months ago by Andrew White

When working with employee information, there can be sensitive issues that come up. Set up private teams and Invite-only teams to keep things secure.

Private teams

Spoke has the ability to make teams private. This means people who are not a part of that team cannot view the requests or edit the knowledge resources for that team. If you're working on an HR team, chances are that your communications (and your team) should be private.

Invite-only teams

Teams can be joined at any time, unless they have been made "invite-only." To prevent users from joining teams they're not a part of, make the team "Invite only."

Both of these options are enabled by navigating to the expanded team view. Select "Teams" > The team you'd like to edit.

Select "Edit" in the top right.

In the popup, select the "Settings" menu.

  1. Turn "On" the toggle for "Invite Only."
  2. Turn "On" the toggle for "Request Privacy."

Select "Save."

Now, all requests assigned to this team are only visible to users on this team, and the person making the request.

Check out our article on how to create private requests for more information.

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